Last Updated: 1st of April 2025
⸻ 1. Introduction
Science Entrepreneur Club Limited (”SEC Ltd”, “we”, “us”) respects your privacy and complies with UK data protection laws, including the UK GDPR and the Data Protection Act 2018. This notice explains how we collect, use, and protect your personal data.
Children’s Data: We do not knowingly process data from individuals under 16. If we discover such data, we will delete it promptly.
⸻ 2. About Us
• Company Name: Science Entrepreneur Club Limited
• Company Number: 15676705 (Registered in England & Wales)
• Registered Address: Unit 6 Co-Laboratories, Cedar Way Industrial Estate, London, N1C 4PD
• Data Controller: Tobias Wingbermuehle
• Contact Email: info@science-entrepreneur.com
⸻ 3. Data We Collect
We may process the following types of personal data:
Category - Examples
Identity & Contact - Name, job title, email, phone, company, address.
Account & Membership - Usernames, passwords, tier preferences, event attendance records.
Financial & Transaction - Billing details, payment history (processed securely via Stripe/other).
Technical - IP address, browser type, cookies (see Cookie Policy).
Marketing Preferences - Opt-ins for newsletters, event invitations, or partner offers.
⸻ 4. How We Collect Data
We collect data in the following ways:
• Directly: When you register, attend events, or contact us.
• Automatically: Via cookies (see our Cookie Policy [link]).
• Third Parties: Event partners (e.g., FTI Consulting), payment processors, or analytics providers (e.g., Google Analytics).
⸻ 5. Legal Bases & Purposes
We process your data under the following lawful bases:
Purpose Legal Basis
Providing membership services Contractual necessity
Sending newsletters/marketing Consent (new users) or Legitimate Interest (existing members)
Improving our website/services Legitimate Interest
Complying with legal obligations (e.g., tax) Legal obligation
Withdraw Consent: You can withdraw your consent for marketing at any time by clicking “unsubscribe” in emails or contacting us directly.
⸻ 6. Data Sharing
We may share your data with:
• Service Providers: IT support, payment processors, email platforms (e.g., Mailchimp).
• Event Partners: For joint events (e.g., ARIA, FTI Consulting).
• Legal Authorities: If required by law (e.g., fraud prevention).
⸻ 7. Data Security
We implement robust security measures to protect your personal data, including:
• Encryption (SSL/TLS for websites).
• Access controls (staff training, password policies).
• Regular audits of third-party providers.
⸻ 8. Data Retention
We retain your data only as long as necessary to fulfill the purposes for which we collected it:
Data Type - Retention Period
Membership records - 6 years after account closure (legal/compliance).
Marketing data - Until opt-out or 2 years of inactivity.
Financial transactions - 6 years (UK tax law).
⸻ 9. International Transfers
If data is transferred outside the UK/EEA, we ensure such transfers are compliant with data protection laws by using:
• Adequacy decisions (e.g., EU-US Data Privacy Framework).
• Standard Contractual Clauses (SCCs) or UK IDTA.
⸻ 10. Your Rights
Under UK GDPR, you have the right to:
• Access, correct, or delete your data.
• Restrict processing or object to marketing.
• Request data portability (request a copy in a machine-readable format).
To exercise your rights, contact us at info@science-entrepreneur.com.
Complaints: If you believe your data protection rights have been violated, you can lodge a complaint with the Information Commissioner’s Office (ICO) (www.ico.org.uk).
⸻ 11. Third-Party Links
Our website may include links to third-party websites (e.g., Eventbrite). We are not responsible for their privacy practices and encourage you to read the privacy notices of any websites you visit.
⸻ 12. Updates to This Notice
We may update this Privacy Notice periodically. We will notify you of material changes either via email or through a notice on our website.
⸻ Contact Us
For questions or to exercise your data protection rights, please contact us at: Email: info@science-entrepreneur.com
Address: Unit 6 Co-Laboratories, Cedar Way Industrial Estate, London, N1C 4PD
